TAMIL NADU GENERATION AND DISTRIBUTION CORPORATION LIMITED
Secretariat Branch,
144, Anna Salai,
Chennai-2.
Memo (Per) No.80586/A18/A182/14 –3, Dt:19.05.2015.
Sub:
RETIREMENT BENEFITS – Encashment of Un-earned Leave
on Private
Affairs at the time of retirement of employees/
officers– Kept in abeyance –
Restoration ordered – Delay in
tracing of
Service Books –Instructions – Issued.
Ref:i) (P) B.P. (FB) No.75 (SB) dated 06.11.1996.
ii) (P) B.P. (FB) No.76 (SB)
dated 11.9.1997.
iii) (P) CMD TANGEDCO
Proceedings No.52 (SB), dt.14.2.2014.
iv) Memo No.
80586/A18/A182/2014-1, dated 09.10.2014.
v) Memo No. 80586/A18/A182/2014–2,
dated 14-01-2015 .
******
In the Board Proceedings first
cited above, orders were issued that at the time of retirement, 50% of Unearned
Leave on Private Affairs standing at the credit of the employees up to a
maximum of 90 days, be entitled for encashment and drawal of full leave salary
subject to fulfillment of conditions specified therein. In the Board
Proceedings second cited, the above orders were kept in abeyance. In the
proceedings third cited, the orders issued in the Board Proceedings first
cited, was restored.
2. Now, it has been intimated that
certain retired employees have not been sanctioned encashment of Unearned Leave
on Private Affairs and the pendancy is only due to non availability of Service
Book in respect of the said retired employees. It is also to be mentioned that
as orders were issued for payment of the instalments of encashment of Unearned
Leave on Private Affairs commencing from 1st April, 2014, the same
was completed in January, 2015, almost all the Pensioners’ Associations have requested
for sanction of encashment of Unearned Leave on Private Affairs on obtaining an
undertaking from the employees due to non-availability of Service Books. The said requests have carefully been
considered.
3. After considering the said requests, the
following instructions are issued:-
a)
the
encashment of 45 days of Unearned Leave on Private Affairs (i.e. 50% of the
maximum number of days eligible to be encashed) be sanctioned pending
availability of Service Registers by duly obtaining an Indemnity Bond, in the
enclosed format;
b)
the
arrears consequent to the said sanction
be paid in two monthly installments;
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c)
the
remaining encashment of 45 days of Unearned Leave on Private Affairs (i.e. 50%
of the balance number of days eligible to be encashed) be sanctioned only on
tracing and verifying the Service Registers.
4. Receipt of the Memo
may be acknowledged.
S.CHINNARAJALU,
SECRETARY.
To
All Chief Engineers.
All Chief Financial Controllers/TANGEDCO
& TANTRANSCO.
The Chief Internal Audit Officer/Audit
Branch.
All Superintending Engineers.
The Residential Audit Officer/Chennai-2.
Copy to:
The Chairman-cum-Managing Director’s Table.
All Directors of TANGEDCO & TANTRANSCO.
The Secretary/TANGEDCO/Chennai-2.
The Legal Adviser/TANGEDCO/Chennai-2.
All Officers/Secretariat Branch.
All Senior Personnel
Officers/Adm.Branch/Chennai-2.
The Asst. Personnel Officer/Tamil Dev. – for
publication in the Bulletin
(2 copies).
The President/TNEB Retired Officials
Association,
No.14 (Old No.7), 2nd Main Road
The General Secretary/Federation of TNEB
Pensioners Associations,
G2, Plot No.87, Door No.31, Ramyam Apt., Nehru St
Chennai-87.
The General Secretary/TNEB Pensioners'
Progressive Union ,
No.9, Sundaram Chetty Street Kottikulam Road
The General Secretary/Electricity Board
Pensioners' Welfare Association,
No.27, Mosque Street
The General Secretary/Tamil Nadu Electricity
Retired Workers' Association,
No.16, 10th East Main Road
The General
Secretary/TNEB Retired Employees & Officers Association,
No.18, Ellaiyamman Koil Street, West
(In Rs.80/-
Stamp Paper)
INDEMNITY BOND
This
DEED OF INDEMNITY executed on this ………….th day of …………… Two Thousand and
Fifteen, by Thiru./Tmt./Selvi. ……………………………………………
S/o.D/o.W/o. …………………………………., residing at ……………………………………….
……………………….., hereinafter called the
Indemnifier (which term shall mean and
include executors, administrators,
legal representatives, heirs and assigns) TO AND IN FAVOUR OF the Tamil Nadu
Generation and Distribution Corporation Limited, a Corporation registered under
the Companies Act, 1956 and wholly owned by the Government of Tamil Nadu, one
of the successor entity to the erstwhile Tamil Nadu Electricity Board (TNEB),
represented by the ……………………………………… (Sanctioning Authority having office at
……………………………………………., hereinafter called the Indemnified or TANGEDCO (which term
shall mean and include its successors and assigns).
WHEREAS
the Indemnifier has retired from the service of the TNEB/TANGEDCO on …………………….
Afternoon as ……………………. (Designation with
Circle/Region/office/Branch) and a pensioner assigned with PPO No.
……………………….
WHEREAS,
in (Per) B.P. (FB) No.75 (SB) dated 06.11.1996, orders were issued that at the
time of retirement, 50% of UEL on PA standing at the credit of the employees
upto a maximum of 90 days, be entitled for encashment and drawal of full leave
salary subject to fulfillment of conditions specified therein.
WHEREAS,
in (Per) B.P (FB) No.76 (SB) dated 11.09.1997, the said benefit was withheld.
WHEREAS
the TANGEDCO, in (Per) CMD TANGEDCO Proceedings No.52 (Secretariat Branch)
dated 14.02.2014, has restored the benefit of encashment of 50% of Un-Earned
Leave on Private Affairs (UEL on PA) standing at the credit of the employee at
the time of retirement as specified therein.
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WHEREAS
as per the said proceedings, dated 14.02.2014, an employee who has not availed
even a single day UEL on PA out of maximum 180 days while in service of the
TNEB/TANGEDCO, is entitled to encash 90 days of UEL on PA subject to
fulfillment of conditions specified.
WHEREAS
to sanction the aforesaid restored benefit by the TANGEDCO, Service Register of
the Indemnifier requires verification to ascertain the actual number days of
unavailed portion of UEL on PA as on the date of retirement.
WHEREAS
representations are received from the retired employees/pensioners that they
have not been sanctioned and paid the encashment of UEL on PA on the ground of
non-traceability of their Service Registers till date and have expressed
hardship.
WHEREAS
it has been informed that the Service Register of the Indemnifier could not be
treaceable in the office of the sanctioning authority concerned of the TANGEDCO
till date and as such the actual number of days of unavailed portion of UEL on
PA as on the date of retirement could not be verified/ascertained.
WHEREAS
to mitigate the hardship caused to such of those retired employees/pensioners
due to non-traceability of the Service Registers, it is decided by the TANGEDCO
to sanction and draw 45 days of UEL (i.e 50% of the maximum number of days
eligible to be encashed) in two instalments and to sanction and draw the
remaining eligible days of UEL on PA for enchasment purpose on tracing and
verifying the Service Register, subject to execution of a Deed of Indemnity by
the retired employee concerned, indemnifying the TANGEDCO against any excess
payment/loss discovered at a later date.
AND
WHEREAS the Indemnifier, who, to the best of his knowledge, has not availed the
UEL on PA during his/her service, agreed to execute the Indemnity as aforesaid
and the TANGEDCO has also agreed to honour the same.
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NOW
THIS DEED WITNESSES THAT in consideration of the TANGEDCO sanctioning and
drawing 45 days of UEL on PA (ie. 50% of the maximum number of days eligible to
be encashed), the Indemnifier hereby unconditionally undertakes to pay on
demand to the TANGEDCO, all monies which may be discovered to have been paid in
excess of actual eligibility together will all costs and expenses and the
TANGEDCO, in addition to proceed against the Indemnifier in accordance with
law, shall also have the right to recover such excess payment from any of the
amount that may be due and payable to the Indemnifier and this Deed of Indemnity
is irrevocable.
IN
WITNESS WHEREOF Thiru./Tmt./Selvi ……………………. has signed this Deed of Indemnity
on the date, month and year hereinabove first mentioned.
Signed & Delivered by
In the presence of Witnesses (Name
& Address)
1.
2.
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